Skip to Main Content
Nintex Ideas

đź‘‹ Use this site to provide feedback and ideas for all Nintex Products. See our post on Nintex Community "Welcome to Nintex Ideas" for more details on Nintex Ideas, how an idea is handled by our product teams and more!

If you have questions about Nintex Ideas, please contact

If you require support, please visit Nintex Customer Central

If you have a sales inquiry, please contact

Status Open for voting
Categories User Management
Created by Belinda Pitt
Created on Oct 11, 2022

Allow Promapp users to be removed from the ALL STAFF role

We have some external users (i.e. consultants) that we need to be able to restrict to seeing only select process groups in Promapp based on what they are approved to see. We also have some other process group folders that need to be restricted from the majority of users for confidentially reasons.

We would prefer to use the ALL STAFF role as the default for controlling access, as this would allow new users who sync by SSO to see the correct folders by default. We would remove the ALL STAFF role from the restricted folders, and any external users that need to have restricted access would not be added by SSO and so could be removed from the ALL STAFF group during that manual process of adding them to Promapp.

Currently as we can't remove users from the ALL STAFF role, to achieve this we have to have additional roles to drive access, that we have to add every single user to ensure the right level of access is achieved. This adds unnecessary additional time to setting up new users that could be done automatically for 99% of new users. In addition we also have other functionality issues such as not being able to share group minimode links, as having all folders as 'locked down', group minimodes don't work for unauthenticated users.