Purge NWC Instance Data on demand or on schedule

It would be useful to have the ability to purge the instance data related to a workflow, especially for circumstances where you're collecting personal information.
An example scenario would be to collect personal data via a NWC workflow with a form submission as a start event, then copying that data into a separate repository (such as SharePoint Online). Upon confirming the data was successfully copied, purging the workflow instance data.
The other option could be a setting per workflow as to how long to retain instance data after the workflow completes either successfully or encounters an error.

This is similar to another submission, but the approach is different. (https://nintex.uservoice.com/forums/430063-5-nintex-workflow-cloud/suggestions/42757760-option-to-not-capture-instance-data-for-privacy-re)

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Kate Huynh

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| Oct 12, 2023

Hi,

Thanks for your feedback and votes.
This year, we released the ability to manually delete Instance data, and auto deletion on completion. Please see these help topics for more information:
https://help.nintex.com/en-US/nwc/Content/Settings/Workflow%20settings.htm#Manage
https://help.nintex.com/en-US/nwc/Content/Dashboard/Instances.htm?tocpath=Workflows%7cInstances%7c_____0#Delete

Regards,
Kate Huynh

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Guest

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| Sep 7, 2022

Ability to delete instances. Without the ability to delete instances the API pulls all instances including all of the test instances which is just added noise to our reports.

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Guest

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| Sep 7, 2022

Be able to delete workflow history. Use case is when developing in same tenant that will be used in prod, you need to be able to delete history

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Purge NWC Instance Data on demand or on schedule