In order to better support transitions in process ownership, whether they are published or in development, I propose the following functionality be added.
Break the Publish Now feature for Promaster's into 3 separate functions/Button.
1. Transition O/E- This button would function to transition groups of processes not yet published between owners and experts. It would transition only it would NOT publish. Maintaining process approval structure and not signaling the original owner.
2. Transition Publish- This button would transition groups of processes that may be in an additional layer of update or development. It would republish the process as an increase of 1 version level, without publishing the differences. It would only change Owners and Experts to show updated in Promapp and would allow processes that have been published at least 1 time, but are in development to complete system approvals. It would retain this information with the new owner/experts publishing the change. This would not send an approval request to the owner/expert. This would be used in the event of unexpected staff changes.
3. Publish Now 2.0 - With the other two options completed for any transitions, the new Publish now, would still require acquire approval but the Promaster could designate whether it is publishing as a full updated version, or publishing as current version with updated owners/experts increasing the version by 1 number, without publishing updates. Those updates to the process would still be retained by the system and follow an organizations approval process.
The hope in separating this functionality, it will make it easier to transition processes ownership, without losing those in development and better supporting approval processes across different orgs.
Practically speaking, and also from an audit trail it makes alot more sense.