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Categories Workflow Designer
Created by Guest
Created on Mar 31, 2026

Have a setting that allows all users to view all instances of a workflow but not delegate or override tasks

We have an issue where a user might receive a task via a component workflow, or be sent a link to a workflow instance, but they cannot view it because they were not involved in it, and they are not a business owner.

The workaround at the moment, is that I have set everyone to be a Business Owner. This is risky because it means anyone can delegate or override tasks.

It would be good to either:

  • Have a separate permission field for 'Viewers' (alongside Business Owners). This would be the same as the current Business Owner permissions, without Delegate / Override ability, OR

  • Have some setting per workflow that allows designers to allow 'View' access to all users.

  • Attach files