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Status Not Planned
Workspace Nintex Automation Cloud (formerly Nintex Workflow Cloud)
Categories Workflow Designer
Created by Gavin Adams
Created on Feb 23, 2021

RELATED IDEAS

option to not capture instance data for privacy reasons

When a workflow executes all data for the workflow variables are available in the workflow instance start data in the NWC dashboard.

Some data that is captured on forms would include data that is personal private information (eg personal email, phone number, etc).

Thus the NWC instance data becomes an additional data store to be considered for data breach implications.

It would be great for either:
1) a global option when publishing the workflow to not capture variable values in instance start data

or

2) an optional variable by variable to not be captured in instance start data.
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  • Admin
    Kate Huynh
    Reply
    |     Oct 12, 2023

    Hi,
    Thank you very much for posting your feedback. At this time, we will not be adding this request to the near-term backlog, as we are focused on other priorites. However, we reevaluate requests every quarter and will reach out if priorities change.

    We did release a feature which automatically deletes instance data for a workflow on completion. This deletion includes the Start data. The down side is the Start data will remain until the instance is complete.

    For more information, please see the help topic: https://help.nintex.com/en-US/nwc/Content/Settings/Workflow%20settings.htm#Manage


    Please keep the feedback coming as it is critical for our longer-term planning.


    Regards,

    Kate Huynh