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Status Under Review
Categories Form Designer
Created by alan_fire
Created on Apr 23, 2021

Pre-populating Answers and Repeating Sections

In my organisation, forms need be signed-off by several levels of management before they are complete. If they're unsatisfied with anything, this can be passed back to the previous stage. This means I need to save and recover the current answers, then pre-populate them in the form at each stage.

Currently I do this by saving answers to a SQL database, then recalling them as a comma delimited string and using a substring to 'cut up' the answers. I did try extracting each answer as a row in a Collection (by using a Pivot table in SQL), but this required a separate variable for each element and in larger forms, lead to the workflow being too large to save.

There doesn't appear to be a way to do this with Repeating Sections. I can't find any way of specifying which index you would like to refer to within a Repeating Section, and this also makes saving answers very difficult (though I found a method of doing this).

To pre-populate answers, you'd need to consider JSON, comma delimited lists as an input, or at least allow users to specify an index. Specifying index 4 for example would allow the user to per-populate the 4th instance, and create instances 1-3 if they don't already exist, to ensure it's in the correct place.

A general 'repopulate using previous answers' option would be ideal - similar to what Survey123 does, but integrated into the workflow. In my mind, it would bring back the form in the same state it was submitted earlier in the workflow, with all the answers pre-populated.

Ideally it would also work within loops, to allow the user to create a workflow which loops through different levels of authority, while keeping the current answer set.
    Sep 7, 2022
    Thanks for your suggestion.

    I will update the ticket if we have anything to share on this idea.

  • Attach files
  • alan_fire
    Oct 25, 2023

    I've found that you can recover answers from previous Repeating Sections (and other question-types) by using the new(ish) [Start event variables] option in the form-builder. Unfortunately this makes the field [Read-only], meaning you can't alter previously entered answers.

    I should have stated that as well as recovering previous answers, I'd like to be able to edit these answers and send the updated answers onto the next stage.

  • Admin
    Chintan Desai
    Oct 18, 2023

    Hello, Repeating section data that is filled in Start/ Task Form is now available in subsequent Task Forms. In the original question, the ask is to have a way to extract a specific row data and only display that in the subsequent 'Task Forms'. Is that correct?

  • Guest
    Sep 7, 2022
    any update on this? We are looking for this feature to move our Workflows from O365 to NWC.
  • Vicentiu Nae
    Sep 7, 2022
    In the Nintex Workflow Cloud Form we are using the repeating section, the process starts with Form submission then proceed with Task Approval. When developing the Task Approval Form we cannot get the repeating section values to be added on the Task Approval Form.